Your LATAM Hiring Department.
Real-time virtual scribes who document encounters live so providers reclaim 2+ hours of charting per day.
Real-time SOAP notes during encounter.
Next-day chart prep with prior-visit context.
Pend labs, imaging, Rx for provider sign-off.
We screen medical scribes on the platform you already run before they reach your shortlist. No ramp-up on healthcare tooling, no "we'll learn it on the job".
Every medical scribe we shortlist for Athenahealth has run it in production for a US healthcare team. From day one inside Athenahealth they handle: Join visits via Zoom or in-EHR. Working your business hours.
Screened alongside Athenahealth: live encounter documentation, soap note structure.
Every medical scribe we shortlist for eClinicalWorks has run it in production for a US healthcare team. From day one inside eClinicalWorks they handle: Document HPI, ROS, exam, A/P in real time. Working your business hours.
Screened alongside eClinicalWorks: soap note structure, medical terminology.
Every medical scribe we shortlist for NextGen has run it in production for a US healthcare team. From day one inside NextGen they handle: Pend orders and referrals for provider sign-off. Working your business hours.
Screened alongside NextGen: medical terminology, ehr macros & templates.
Every medical scribe we shortlist for Epic has run it in production for a US healthcare team. From day one inside Epic they handle: Pre-chart next day's schedule. Working your business hours.
Screened alongside Epic: ehr macros & templates, pre-charting and chart prep.
Every medical scribe we shortlist for Zoom has run it in production for a US healthcare team. From day one inside Zoom they handle: Join visits via Zoom or in-EHR. Working your business hours.
Screened alongside Zoom: pre-charting and chart prep, live encounter documentation.
Every medical scribe we shortlist for Doxy.me has run it in production for a US healthcare team. From day one inside Doxy.me they handle: Document HPI, ROS, exam, A/P in real time. Working your business hours.
Screened alongside Doxy.me: live encounter documentation, soap note structure.
Move the sliders. Numbers update live. Includes 30% US benefits load.
Your savings
$37,440 / year
That's $3,120/mo back in your P&L — 60% lower than your current US loaded cost.
The HiresLink Bench
Bilingual, US-timezone, college-educated. Top 3% AI + human vetted across 12,000+ applicants every quarter.
Hiring across borders scares most small business owners. It shouldn't. We've placed remote staff for 280+ US companies — here's exactly how the compliance side works.
We are the Employer of Record across 8 LATAM countries. Payroll, taxes, benefits, contracts — all handled. You sign one MSA with us, not 12 international agreements.
Every placement is W-8BEN documented and 1099-eligible. Your CPA will love us. No surprise tax exposure, no misclassification risk.
Pay one transparent USD monthly invoice. No FX swings, no payroll math, no benefits surcharges. What we quote is what you pay.
Most providers reclaim 1.5–2.5 hours per clinic day, which usually translates to seeing 2–4 more patients or eliminating after-hours pajama-time charting.
Yes — we shortlist by specialty (primary care, behavioral, derm, cardio, ortho, urgent care) and confirm the candidate has prior live experience in your discipline.
Medical Scribes start at $1,560/mo per month in salary, with no upfront fee. A comparable in-house medical scribe in the US averages about $48K per year before payroll taxes, benefits, software seats and office overhead, so most healthcare teams save roughly 61% on the same scope of work. Staffing adds a monthly management fee equal to the lower of $800 or 25% of the monthly salary (3-month minimum, 15-day notice). Direct hire is a one-time 20% of annual salary.
The flat rate covers sourcing, AI + human vetting, skills testing, reference checks, contracting, payments in local currency, compliance paperwork and ongoing HR support. You get a dedicated medical scribe working your hours on Athenahealth, eClinicalWorks, NextGen, Epic — not a shared pool or a ticket queue.
You receive a shortlist in 5 business days of your intake call. Most healthcare clients interview 2-3 pre-vetted medical scribes in the first week and have someone onboarded in 7-14 days, because candidates are already tested on Live encounter documentation, SOAP note structure, Medical terminology.
Every candidate passes a four-stage screen: AI-assisted resume and background parsing, a live English interview (C1 level or above), a hands-on software test in Athenahealth, eClinicalWorks, NextGen, and two verified employer references. Only the top ~3% of applicants reach your shortlist.
Talent is based in Latin America (Argentina, Colombia, Mexico, Brazil), so they work US Eastern, Central, Mountain or Pacific business hours with full real-time overlap. Your medical scribe joins your standups, answers Slack during your day and closes work in the same cycle as your onsite team.
Our healthcare bench works daily in Athenahealth, eClinicalWorks, NextGen, Epic, Zoom, Doxy.me. If your stack is different, we screen specifically for it before the shortlist — day-to-day responsibilities include Join visits via Zoom or in-EHR, Document HPI, ROS, exam, A/P in real time, Pend orders and referrals for provider sign-off.
Yes. Every contractor signs an NDA and a confidentiality agreement, works through access you control (SSO, least-privilege roles, no local data storage) and is trained on HIPAA-aware, W-8BEN, EOR, USD flat rate. We handle local contracts, invoicing and tax documentation so there is no misclassification risk on your side.
On staffing, we replace them with no additional recruiting fee for as long as the engagement is active (3-month minimum, 15-day standard notice). On direct hire, replacement is guaranteed for 90 days. HiresLink staffs remote medical scribes from Latin America for US clinics providing live SOAP-note documentation in Athenahealth and eClinicalWorks with HIPAA-aware workflows, EOR compliance, and USD flat-rate pricing starting at $13/hr.
Reviews from US companies that hired healthcare staff through HiresLink.
"We had been sitting on a 6-week billing backlog and two failed local hires. HiresLink sent three billers two days after our brief, all of them already fluent in our clearinghouse. The one we hired cleared the backlog in her first month. What sold me was that they showed me the actual pay band for the role in Colombia before I made an offer, so I wasn't guessing."
If it doesn't work out
Unlimited replacements with no additional recruiting fee during the engagement. Under 21 days average replacement turnaround.
90-day replacement guarantee, at no additional fee.
Staffing: 3-month minimum engagement, then a 15-day standard notice. Direct hire: you pay only when you hire.
Read the full replacement terms — eligibility, process and timelines in plain English.
Three ways to work with us
Same network, same vetting bar. The difference is who employs the person and who runs the HR layer.
For companies building a team.
HiresLink manages the hiring and HR/operational layer every month.
For companies making one specific key hire.
You employ the person directly. One-time fee, no recurring management fee.
For companies adding capacity to an existing team.
Vetted LATAM specialists plug into the team and processes you already run.
5-business-day shortlist. Real candidates, real software tests, real references.
Step 1 of 3 — takes 60 seconds