Your LATAM Hiring Department.
Hire Remote Medical Intake Coordinators from Latin America
Bilingual intake staff who verify insurance, schedule, and onboard new patients in SimplePractice or Athenahealth.
- 48-hour shortlists
- Unlimited staffing replacements
- Transparent pricing
- LATAM hiring + HR support
What they do day-to-day
- Verify benefits before first visit
- Schedule and confirm appointments
- Collect and chart intake paperwork
- Handle inbound calls and messages
Core skills we screen for
- Insurance verification
- New-patient onboarding
- Appointment scheduling
- Bilingual phone triage
- HIPAA-aware intake forms
Services Included
Insurance Verification
Eligibility & benefits before first visit.
Patient Scheduling
Calendar management across providers.
Intake Paperwork
Digital forms and demographic capture.
Phone & Message Triage
Inbound coverage in your timezone.
What a US Medical Intake Coordinator Hire Costs vs. a LATAM Hire
Move the sliders. Numbers update live. Includes 30% US benefits load.
US Hire (W-2)
LoadedLATAM Remote (via Hireslink)
EOR includedYour savings
$34,160 / year
That's $2,847/mo back in your P&L — 60% lower than your current US loaded cost.
The HiresLink Bench
Meet the LATAM Talent Behind Top US Healthcare Teams
Bilingual, US-timezone, college-educated. Top 3% AI + human vetted across 12,000+ applicants every quarter.
We Handle the Legal & Tax Stack So You Don't Have To
Hiring across borders scares most small business owners. It shouldn't. We've placed remote staff for 280+ US companies — here's exactly how the compliance side works.
Full EOR Compliance
We are the Employer of Record across 8 LATAM countries. Payroll, taxes, benefits, contracts — all handled. You sign one MSA with us, not 12 international agreements.
W-8BEN & 1099 Clean
Every placement is W-8BEN documented and 1099-eligible. Your CPA will love us. No surprise tax exposure, no misclassification risk.
USD Flat-Rate Pricing
Pay one transparent USD monthly invoice. No FX swings, no payroll math, no benefits surcharges. What we quote is what you pay.
Medical Intake Coordinators — FAQ
How fast can they verify benefits?
Same-day for in-network payers, 24h max for out-of-network. We staff against your typical daily intake volume.
Can they handle Spanish-speaking patients?
Yes — every intake placement is C1/C2 in both English and Spanish, screened on bedside manner over the phone.
How much does it cost to hire a remote Medical Intake Coordinator through HiresLink?
Medical Intake Coordinators start at $1,430/mo on a flat monthly rate — no placement fee and no long-term contract. A comparable in-house medical intake coordinator in the US averages about $44K per year before payroll taxes, benefits, software seats and office overhead, so most healthcare teams save roughly 61% on the same scope of work. Staffing & HR management is billed at the lower of $800/month or 25% of the salary.
What is included in the monthly rate for a Medical Intake Coordinator?
The flat rate covers sourcing, AI + human vetting, skills testing, reference checks, contracting, payments in local currency, compliance paperwork and ongoing HR support. You get a dedicated medical intake coordinator working your hours on SimplePractice, Athenahealth, Klara, Doxy.me — not a shared pool or a ticket queue.
How fast can we hire a Medical Intake Coordinator?
You receive a shortlist within 48 hours of your intake call. Most healthcare clients interview 2-3 pre-vetted medical intake coordinators in the first week and have someone onboarded in 7-14 days, because candidates are already tested on Insurance verification, New-patient onboarding, Appointment scheduling.
How do you vet medical intake coordinators?
Every candidate passes a four-stage screen: AI-assisted resume and background parsing, a live English interview (C1 level or above), a hands-on software test in SimplePractice, Athenahealth, Klara, and two verified employer references. Only the top ~3% of applicants reach your shortlist.
What time zone do medical intake coordinators work in?
Talent is based in Latin America (Argentina, Colombia, Mexico, Brazil), so they work US Eastern, Central, Mountain or Pacific business hours with full real-time overlap. Your medical intake coordinator joins your standups, answers Slack during your day and closes work in the same cycle as your onsite team.
Which tools and software can a Medical Intake Coordinator work in?
Our healthcare bench works daily in SimplePractice, Athenahealth, Klara, Doxy.me, Calendly, Phreesia. If your stack is different, we screen specifically for it before the shortlist — day-to-day responsibilities include Verify benefits before first visit, Schedule and confirm appointments, Collect and chart intake paperwork.
Related to Medical Intake Coordinators
Other Healthcare roles
Other industries
Three ways to work with us
Choose how you want to hire.
Same network, same vetting bar. The difference is who employs the person and who runs the HR layer.
Staffing & HR Management
For companies building a team.
HiresLink manages the hiring and HR/operational layer month to month.
- Qualified candidates in 48 hours after the role brief
- Unlimited free replacements for active staffing clients
- Onboarding, payroll coordination, vacations and performance support
- Lower of $800/month or a 25% management fee
- $500 kickoff, credited to your first invoice
Headhunting / Direct Hire
For companies making one specific key hire.
You employ the person directly. One-time fee, no recurring management fee.
- Shortlist in 7–10 business days
- 20% of first-year salary
- $600 kickoff, credited to your first placement invoice
- 90-day replacement (junior / semi-senior), 120 days (senior & managerial)
- Sourcing, vetting and interview coordination
Staff Augmentation
For companies adding capacity to an existing team.
Vetted LATAM specialists plug into the team and processes you already run.
- Add engineers and specialists to your existing team
- You direct the day-to-day work
- Scale the team up or down as the roadmap changes
- Open salary benchmarks before you commit
Hire a Medical Intake Coordinator This Month
48-hour shortlist. Real candidates, real software tests, real references.
Step 1 of 3 — takes 60 seconds