Your LATAM Hiring Department.
Project admins who manage RFIs, submittals, change orders, and daily logs in Procore or Buildertrend.
Full document-control workflow.
Budget-impact logging in Procore.
Field-to-office reporting cadence.
We screen project admin assistants on the platform you already run before they reach your shortlist. No ramp-up on construction tooling, no "we'll learn it on the job".
Every project admin assistant we shortlist for Procore has run it in production for a US construction team. From day one inside Procore they handle: Log and route RFIs to designers. Working your business hours.
Screened alongside Procore: rfi logging and routing, submittal management.
Every project admin assistant we shortlist for Buildertrend has run it in production for a US construction team. From day one inside Buildertrend they handle: Manage submittal package workflow. Working your business hours.
Screened alongside Buildertrend: submittal management, change-order tracking.
Every project admin assistant we shortlist for Sage 100 Contractor has run it in production for a US construction team. From day one inside Sage 100 Contractor they handle: Track change orders and budget impact. Working your business hours.
Screened alongside Sage 100 Contractor: change-order tracking, daily log compilation.
Every project admin assistant we shortlist for QuickBooks for Contractors has run it in production for a US construction team. From day one inside QuickBooks for Contractors they handle: Compile daily logs and weekly reports. Working your business hours.
Screened alongside QuickBooks for Contractors: daily log compilation, document control.
Move the sliders. Numbers update live. Includes 30% US benefits load.
Your savings
$39,360 / year
That's $3,280/mo back in your P&L — 63% lower than your current US loaded cost.
The HiresLink Bench
Bilingual, US-timezone, college-educated. Top 3% AI + human vetted across 12,000+ applicants every quarter.
Hiring across borders scares most small business owners. It shouldn't. We've placed remote staff for 280+ US companies — here's exactly how the compliance side works.
We are the Employer of Record across 8 LATAM countries. Payroll, taxes, benefits, contracts — all handled. You sign one MSA with us, not 12 international agreements.
Every placement is W-8BEN documented and 1099-eligible. Your CPA will love us. No surprise tax exposure, no misclassification risk.
Pay one transparent USD monthly invoice. No FX swings, no payroll math, no benefits surcharges. What we quote is what you pay.
Yes — bilingual coverage makes this especially valuable for shops with Spanish-speaking subs and crews.
Project Admin Assistants start at $1,690/mo per month in salary, with no upfront fee. A comparable in-house project admin assistant in the US averages about $48K per year before payroll taxes, benefits, software seats and office overhead, so most construction teams save roughly 58% on the same scope of work. Staffing adds a monthly management fee equal to the lower of $800 or 25% of the monthly salary (3-month minimum, 15-day notice). Direct hire is a one-time 20% of annual salary.
The flat rate covers sourcing, AI + human vetting, skills testing, reference checks, contracting, payments in local currency, compliance paperwork and ongoing HR support. You get a dedicated project admin assistant working your hours on Procore, Buildertrend, Sage 100 Contractor, QuickBooks for Contractors — not a shared pool or a ticket queue.
You receive a shortlist in 5 business days of your intake call. Most construction clients interview 2-3 pre-vetted project admin assistants in the first week and have someone onboarded in 7-14 days, because candidates are already tested on RFI logging and routing, Submittal management, Change-order tracking.
Every candidate passes a four-stage screen: AI-assisted resume and background parsing, a live English interview (C1 level or above), a hands-on software test in Procore, Buildertrend, Sage 100 Contractor, and two verified employer references. Only the top ~3% of applicants reach your shortlist.
Talent is based in Latin America (Argentina, Colombia, Mexico, Brazil), so they work US Eastern, Central, Mountain or Pacific business hours with full real-time overlap. Your project admin assistant joins your standups, answers Slack during your day and closes work in the same cycle as your onsite team.
Our construction bench works daily in Procore, Buildertrend, Sage 100 Contractor, QuickBooks for Contractors. If your stack is different, we screen specifically for it before the shortlist — day-to-day responsibilities include Log and route RFIs to designers, Manage submittal package workflow, Track change orders and budget impact.
Yes. Every contractor signs an NDA and a confidentiality agreement, works through access you control (SSO, least-privilege roles, no local data storage) and is trained on W-8BEN, EOR, USD flat rate, Bilingual EN/ES. We handle local contracts, invoicing and tax documentation so there is no misclassification risk on your side.
On staffing, we replace them with no additional recruiting fee for as long as the engagement is active (3-month minimum, 15-day standard notice). On direct hire, replacement is guaranteed for 90 days. HiresLink staffs bilingual remote construction project admin assistants from Latin America for US contractors managing RFIs, submittals, and change orders in Procore and Buildertrend with EOR compliance and USD flat-rate pricing starting at $12/hr.
Yes. Procore is a standard requirement on our construction bench — candidates complete a hands-on test inside Procore before they reach your shortlist, and most also work in Buildertrend. If you run a different platform, tell us at intake and we screen specifically for it.
Reviews from US companies that hired construction staff through HiresLink.
"I was turning down bids because nobody had time to estimate them. The estimator they found had eight years on commercial mechanical work and reads plans faster than I do. Bid volume is up about 40% and I didn't add a desk to my office."
If it doesn't work out
Unlimited replacements with no additional recruiting fee during the engagement. Under 21 days average replacement turnaround.
90-day replacement guarantee, at no additional fee.
Staffing: 3-month minimum engagement, then a 15-day standard notice. Direct hire: you pay only when you hire.
Read the full replacement terms — eligibility, process and timelines in plain English.
Three ways to work with us
Same network, same vetting bar. The difference is who employs the person and who runs the HR layer.
For companies building a team.
HiresLink manages the hiring and HR/operational layer every month.
For companies making one specific key hire.
You employ the person directly. One-time fee, no recurring management fee.
For companies adding capacity to an existing team.
Vetted LATAM specialists plug into the team and processes you already run.
5-business-day shortlist. Real candidates, real software tests, real references.
Step 1 of 3 — takes 60 seconds