--- title: "Hire Project Admin Assistants in LATAM — from $1,690/mo" description: "Hire project admin assistants from Latin America — Procore, Buildertrend, documentation, scheduling. US-timezone, pre-vetted, 45–65%. Book a call in 48h." lang: en json-ld: | [ { "@context": "https://schema.org", "@type": "Organization", "name": "HiresLink", "url": "https://www.hireslink.com", "logo": "https://www.hireslink.com/lovable-uploads/1d2b89d4-b968-4685-94d8-155c92aad496.png", "description": "AI-powered nearshore staffing platform connecting US companies with elite LATAM tech talent. 280+ clients, 48-hour shortlists, 50-60% cost savings.", "sameAs": [ "https://www.linkedin.com/company/hireslink", "https://twitter.com/hireslink" ] }, { "@context": "https://schema.org", "@type": "WebSite", "name": "HiresLink", "url": "https://www.hireslink.com", "potentialAction": { "@type": "SearchAction", "target": "https://www.hireslink.com/blog?q={search_term_string}", "query-input": "required name=search_term_string" } }, { "@context": "https://schema.org", "@type": "Service", "serviceType": "Project Admin Assistants", "name": "Hire Remote Construction Project Admin Assistants from Latin America", "description": "HiresLink staffs bilingual remote construction project admin assistants from Latin America for US contractors managing RFIs, submittals, and change orders in Procore and Buildertrend with EOR compliance and USD flat-rate pricing starting at $12/hr.", "category": "Construction & Trades", "provider": { "@type": "Organization", "name": "Hireslink", "url": "https://www.hireslink.com" }, "areaServed": { "@type": "Country", "name": "United States" }, "offers": { "@type": "Offer", "price": 12, "priceCurrency": "USD", "priceSpecification": { "@type": "UnitPriceSpecification", "price": 12, "priceCurrency": "USD", "unitText": "HOUR" } }, "hasOfferCatalog": { "@type": "OfferCatalog", "name": "Project Admin Assistants services", "itemListElement": [ { "@type": "Offer", "position": 1, "itemOffered": { "@type": "Service", "name": "RFI & Submittal Management", "description": "Full document-control workflow." } }, { "@type": "Offer", "position": 2, "itemOffered": { "@type": "Service", "name": "Change-Order Tracking", "description": "Budget-impact logging in Procore." } }, { "@type": "Offer", "position": 3, "itemOffered": { "@type": "Service", "name": "Daily Reports", "description": "Field-to-office reporting cadence." } } ] } }, { "@context": "https://schema.org", "@type": "FAQPage", "mainEntity": [ { "@type": "Question", "name": "Can they coordinate directly with subs?", "acceptedAnswer": { "@type": "Answer", "text": "Yes — bilingual coverage makes this especially valuable for shops with Spanish-speaking subs and crews." } }, { "@type": "Question", "name": "How much does it cost to hire a remote Project Admin Assistant through HiresLink?", "acceptedAnswer": { "@type": "Answer", "text": "Project Admin Assistants start at $1,690/mo on a flat monthly rate — no placement fee and no long-term contract. A comparable in-house project admin assistant in the US averages about $48K per year before payroll taxes, benefits, software seats and office overhead, so most construction teams save roughly 58% on the same scope of work. Staffing & HR management is billed at the lower of $800/month or 25% of the salary." } }, { "@type": "Question", "name": "What is included in the monthly rate for a Project Admin Assistant?", "acceptedAnswer": { "@type": "Answer", "text": "The flat rate covers sourcing, AI + human vetting, skills testing, reference checks, contracting, payments in local currency, compliance paperwork and ongoing HR support. You get a dedicated project admin assistant working your hours on Procore, Buildertrend, Sage 100 Contractor, QuickBooks for Contractors — not a shared pool or a ticket queue." } }, { "@type": "Question", "name": "How fast can we hire a Project Admin Assistant?", "acceptedAnswer": { "@type": "Answer", "text": "You receive a shortlist within 48 hours of your intake call. Most construction clients interview 2-3 pre-vetted project admin assistants in the first week and have someone onboarded in 7-14 days, because candidates are already tested on RFI logging and routing, Submittal management, Change-order tracking." } }, { "@type": "Question", "name": "How do you vet project admin assistants?", "acceptedAnswer": { "@type": "Answer", "text": "Every candidate passes a four-stage screen: AI-assisted resume and background parsing, a live English interview (C1 level or above), a hands-on software test in Procore, Buildertrend, Sage 100 Contractor, and two verified employer references. Only the top ~3% of applicants reach your shortlist." } }, { "@type": "Question", "name": "What time zone do project admin assistants work in?", "acceptedAnswer": { "@type": "Answer", "text": "Talent is based in Latin America (Argentina, Colombia, Mexico, Brazil), so they work US Eastern, Central, Mountain or Pacific business hours with full real-time overlap. Your project admin assistant joins your standups, answers Slack during your day and closes work in the same cycle as your onsite team." } }, { "@type": "Question", "name": "Which tools and software can a Project Admin Assistant work in?", "acceptedAnswer": { "@type": "Answer", "text": "Our construction bench works daily in Procore, Buildertrend, Sage 100 Contractor, QuickBooks for Contractors. If your stack is different, we screen specifically for it before the shortlist — day-to-day responsibilities include Log and route RFIs to designers, Manage submittal package workflow, Track change orders and budget impact." } }, { "@type": "Question", "name": "Is it secure and compliant to work with a remote Project Admin Assistant?", "acceptedAnswer": { "@type": "Answer", "text": "Yes. Every contractor signs an NDA and a confidentiality agreement, works through access you control (SSO, least-privilege roles, no local data storage) and is trained on W-8BEN, EOR, USD flat rate, Bilingual EN/ES. 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[Operations](/operations) 3. [Construction & Trades](/operations/construction-trades) 4. Project Admin Assistants Your LATAM Hiring Department. # Hire Remote Construction Project Admin Assistants from Latin America Project admins who manage RFIs, submittals, change orders, and daily logs in Procore or Buildertrend. - 48-hour shortlists - Unlimited staffing replacements - Transparent pricing - LATAM hiring + HR support HiresLink staffs bilingual remote construction project admin assistants from Latin America for US contractors managing RFIs, submittals, and change orders in Procore and Buildertrend with EOR compliance and USD flat-rate pricing starting at $12/hr. Procore Buildertrend Sage 100 Contractor QuickBooks for Contractors [Get 48h Shortlist](#lead-capture) [More Construction roles](/operations/construction-trades) Starting at $1,690/mo vs $48K/yr US average Procore certified 3+ yrs PM-admin Bilingual ## What they do day-to-day - Log and route RFIs to designers - Manage submittal package workflow - Track change orders and budget impact - Compile daily logs and weekly reports ## Core skills we screen for - RFI logging and routing - Submittal management - Change-order tracking - Daily log compilation - Document control ## Services Included ### RFI & Submittal Management Full document-control workflow. ### Change-Order Tracking Budget-impact logging in Procore. ### Daily Reports Field-to-office reporting cadence. Real Cost Comparison ## What a US Project Admin Assistant Hire Costs vs. a LATAM Hire Move the sliders. Numbers update live. Includes 30% US benefits load. ### US Hire (W-2) Loaded US base salary: $48,000/yr Loaded hourly (w/ 30% benefits) $30.00/hr Monthly cost $5,200 ### LATAM Remote (via Hireslink) EOR included LATAM hourly: $12/hr Monthly all-in cost $1,920 Hourly rate $12.00/hr Your savings $39,360 / year That's $3,280/mo back in your P&L — 63% lower than your current US loaded cost. The HiresLink Bench ## Meet the LATAM Talent Behind Top US Construction Teams Bilingual, US-timezone, college-educated. Top 3% AI + human vetted across 12,000+ applicants every quarter. ![Camila R., Operations Lead from Argentina](/assets/dev-female-latina-laptop-B_HYXGwP.png) Camila R. Operations Lead Argentina ![Diego M., Customer Success from Colombia](/assets/dev-male-smiling-office-CkDg3oBd.png) Diego M. Customer Success Colombia ![Sofía L., Bookkeeper from Uruguay](/assets/dev-female-blonde-DcBH5fPV.png) Sofía L. Bookkeeper Uruguay ![Mateo G., Project Coordinator from Mexico](/assets/dev-male-curly-blue-shirt-BbxAe2xl.png) Mateo G. Project Coordinator Mexico ![Joaquín V., Tech-Enabled VA from Argentina](/assets/dev-male-glasses-arms-crossed-D3Y-JOVT.png) Joaquín V. Tech-Enabled VA Argentina ![Andrés P., Data Analyst from Brazil](/assets/dev-male-laptop-darkblue-Bp9_3PP2.png) Andrés P. Data Analyst Brazil ![Tomás F., Account Manager from Chile](/assets/dev-male-curly-navy-pxIGVU9s.png) Tomás F. Account Manager Chile ![Lucas H., Workflow Engineer from Peru](/assets/dev-male-ai-coding-DoOIPS9r.png) Lucas H. Workflow Engineer Peru **12,000+** applicants screened/quarter **Top 3%** AI + human vetted **100%** bilingual EN/ES **US** timezone overlap Zero Legal Bureaucracy ## We Handle the Legal & Tax Stack So You Don't Have To Hiring across borders scares most small business owners. It shouldn't. We've placed remote staff for 280+ US companies — here's exactly how the compliance side works. ### Full EOR Compliance We are the Employer of Record across 8 LATAM countries. Payroll, taxes, benefits, contracts — all handled. You sign one MSA with us, not 12 international agreements. ### W-8BEN & 1099 Clean Every placement is W-8BEN documented and 1099-eligible. Your CPA will love us. No surprise tax exposure, no misclassification risk. ### USD Flat-Rate Pricing Pay one transparent USD monthly invoice. No FX swings, no payroll math, no benefits surcharges. What we quote is what you pay. ## Project Admin Assistants — FAQ ### Can they coordinate directly with subs? Yes — bilingual coverage makes this especially valuable for shops with Spanish-speaking subs and crews. ### How much does it cost to hire a remote Project Admin Assistant through HiresLink? Project Admin Assistants start at $1,690/mo on a flat monthly rate — no placement fee and no long-term contract. A comparable in-house project admin assistant in the US averages about $48K per year before payroll taxes, benefits, software seats and office overhead, so most construction teams save roughly 58% on the same scope of work. Staffing & HR management is billed at the lower of $800/month or 25% of the salary. ### What is included in the monthly rate for a Project Admin Assistant? The flat rate covers sourcing, AI + human vetting, skills testing, reference checks, contracting, payments in local currency, compliance paperwork and ongoing HR support. You get a dedicated project admin assistant working your hours on Procore, Buildertrend, Sage 100 Contractor, QuickBooks for Contractors — not a shared pool or a ticket queue. ### How fast can we hire a Project Admin Assistant? You receive a shortlist within 48 hours of your intake call. Most construction clients interview 2-3 pre-vetted project admin assistants in the first week and have someone onboarded in 7-14 days, because candidates are already tested on RFI logging and routing, Submittal management, Change-order tracking. ### How do you vet project admin assistants? Every candidate passes a four-stage screen: AI-assisted resume and background parsing, a live English interview (C1 level or above), a hands-on software test in Procore, Buildertrend, Sage 100 Contractor, and two verified employer references. Only the top ~3% of applicants reach your shortlist. ### What time zone do project admin assistants work in? Talent is based in Latin America (Argentina, Colombia, Mexico, Brazil), so they work US Eastern, Central, Mountain or Pacific business hours with full real-time overlap. Your project admin assistant joins your standups, answers Slack during your day and closes work in the same cycle as your onsite team. ### Which tools and software can a Project Admin Assistant work in? Our construction bench works daily in Procore, Buildertrend, Sage 100 Contractor, QuickBooks for Contractors. If your stack is different, we screen specifically for it before the shortlist — day-to-day responsibilities include Log and route RFIs to designers, Manage submittal package workflow, Track change orders and budget impact. ### Is it secure and compliant to work with a remote Project Admin Assistant? Yes. Every contractor signs an NDA and a confidentiality agreement, works through access you control (SSO, least-privilege roles, no local data storage) and is trained on W-8BEN, EOR, USD flat rate, Bilingual EN/ES. We handle local contracts, invoicing and tax documentation so there is no misclassification risk on your side. ## Related to Project Admin Assistants ### Other Construction roles - [Hire Construction Estimators](/operations/construction-trades/construction-estimators) - [Hire HVAC Service Dispatchers](/operations/construction-trades/hvac-dispatchers) - [Hire Permit Coordinators](/operations/construction-trades/permit-coordinators) - [Hire ServiceTitan CSRs](/operations/construction-trades/service-titan-csrs) ### Other industries - [Healthcare back-office support](/operations/healthcare) - [Finance back-office support](/operations/finance-accounting) - [Legal back-office support](/operations/legal) - [Ecommerce back-office support](/operations/ecommerce) - [Insurance back-office support](/operations/insurance) - [Architecture back-office support](/operations/architecture) ### Guides & pricing - [All industries we staff](/operations) - [Pricing & flat monthly rates](/operations/pricing) - [How hiring works (48h shortlist)](/operations/how-it-works) - [LATAM salary benchmarks](/latam-salaries) Three ways to work with us ## Choose how you want to hire. Same network, same vetting bar. The difference is who employs the person and who runs the HR layer. ### Staffing & HR Management For companies building a team. HiresLink manages the hiring and HR/operational layer month to month. - Qualified candidates in 48 hours after the role brief - Unlimited free replacements for active staffing clients - Onboarding, payroll coordination, vacations and performance support - Lower of $800/month or a 25% management fee - $500 kickoff, credited to your first invoice [Build My Team](/services/hires-staffing) ### Headhunting / Direct Hire For companies making one specific key hire. You employ the person directly. One-time fee, no recurring management fee. - Shortlist in 7–10 business days - 20% of first-year salary - $600 kickoff, credited to your first placement invoice - 90-day replacement (junior / semi-senior), 120 days (senior & managerial) - Sourcing, vetting and interview coordination [Find My Hire](/services/headhunting-pro) ### Staff Augmentation For companies adding capacity to an existing team. Vetted LATAM specialists plug into the team and processes you already run. - Add engineers and specialists to your existing team - You direct the day-to-day work - Scale the team up or down as the roadmap changes - Open salary benchmarks before you commit [Add LATAM Talent](/services/staff-augmentation) ## Hire a Project Admin Assistant This Month 48-hour shortlist. Real candidates, real software tests, real references. Step 1 of 3 — takes 60 seconds ### What role do you need filled? Healthcare admin Construction / trades back-office Bookkeeping / accounting Other operations Next ![Hireslink](https://ajrfrtiexzvxvomfrjnp.supabase.co/storage/v1/object/public/Images/Logos/hireslink_logo.jpeg)Hireslink Operations Bilingual remote back-office staff from Latin America for US small businesses. EOR compliance, USD flat-rate pricing, 48h shortlists. [hello@hireslink.com](mailto:hello@hireslink.com) [](https://linkedin.com/company/hireslink)[](https://twitter.com/hireslink) ### Healthcare - [Medical Billing Specialists](/operations/healthcare/medical-billing-specialists) - [Medical Intake Coordinators](/operations/healthcare/medical-intake-coordinators) - [Medical Scribes](/operations/healthcare/medical-scribes) - [Insurance Verification Specialists](/operations/healthcare/insurance-verification-specialists) - [Virtual Medical Receptionists](/operations/healthcare/virtual-medical-receptionists) ### Construction & Trades - [Construction Estimators](/operations/construction-trades/construction-estimators) - [HVAC Service Dispatchers](/operations/construction-trades/hvac-dispatchers) - [Permit Coordinators](/operations/construction-trades/permit-coordinators) - [Project Admin Assistants](/operations/construction-trades/project-admin-assistants) - [ServiceTitan CSRs](/operations/construction-trades/service-titan-csrs) ### Finance & Accounting - [Bookkeepers](/operations/finance-accounting/bookkeepers) - [GAAP Accountants](/operations/finance-accounting/gaap-accountants) - [AP / AR Clerks](/operations/finance-accounting/ap-ar-clerks) - [Payroll Specialists](/operations/finance-accounting/payroll-specialists) - [Tax Preparation Assistants](/operations/finance-accounting/tax-preparation-assistants) ### Legal - [Paralegals](/operations/legal/paralegals) - [Legal Assistants](/operations/legal/legal-assistants) - [Legal Intake Specialists](/operations/legal/legal-intake-specialists) - [Legal Secretaries](/operations/legal/legal-secretaries) - [Contract Reviewers](/operations/legal/contract-reviewers) ### Ecommerce Operations - [Shopify Virtual Assistants](/operations/ecommerce/shopify-virtual-assistants) - [Customer Support Representatives](/operations/ecommerce/ecommerce-customer-support) - [Order Fulfillment Coordinators](/operations/ecommerce/order-fulfillment-coordinators) - [Returns / RMA Specialists](/operations/ecommerce/returns-rma-specialists) - [Inventory Analysts](/operations/ecommerce/inventory-analysts) ### Insurance - [Insurance Virtual Assistants](/operations/insurance/insurance-virtual-assistants) - [Claims Processors](/operations/insurance/claims-processors) - [Underwriting Assistants](/operations/insurance/underwriting-assistants) - [Policy Servicing Reps](/operations/insurance/policy-servicing-reps) ### Architecture & Real Estate - [CAD Drafters](/operations/architecture/cad-drafters) - [Revit / BIM Modelers](/operations/architecture/revit-bim-modelers) - [Real Estate Virtual Assistants](/operations/architecture/real-estate-virtual-assistants) - [Transaction Coordinators](/operations/architecture/transaction-coordinators) ### Logistics & Supply Chain - [Freight Dispatchers](/operations/logistics/freight-dispatchers) - [Freight Broker Assistants](/operations/logistics/freight-broker-assistants) - [Supply Chain Coordinators](/operations/logistics/supply-chain-coordinators) - [Customs Documentation Clerks](/operations/logistics/customs-documentation-clerks) ### About HiresLink - [Main site](/) - [Why HiresLink](/why-hireslink) - [Contact](mailto:hello@hireslink.com) © 2026 Hireslink. Remote staffing for US small businesses. [Pricing](/operations/pricing)[How it Works](/operations/how-it-works)[All Industries](/operations)